When asked about workspace topics, I usually come across the same question. Many companies do not know how to define what surface they need for their new headquarters, nor do they know how to recognize which aspects, little visible a priori, will have relevant importance after implementation.
It is obvious that the first thing that has to be defined is the surface needs of each company or team, not only in terms of square meters or the number of jobs but also the type of services they wish to have or integrate into their day. by day (dining room, lockers, meeting rooms, etc).
However, today it is also essential to define what type of workspace is desired. Technology has changed the way we work, and a wide and diverse range of places shared or collaborative, known as coworking, have emerged that respond to a new reality.
This typology already existed for a long time, under the name of business centers, although they were very focused on professionals seeking individual offices with common services to share expenses. But, nowadays, these places are oriented more broadly and diversely to companies and corporations that see in this way of working an added value for their teams.
Once the type of workspace has been defined, and the surface that is needed, the variables of price and location are the most considered, although there are other forgotten aspects that will have a direct impact on costs in the medium and long term.
Let's look at three of them, which are common to all workspaces:
1.- The constructive efficiency of the property is one of the most complicated, but most important aspects. Leasing contracts for offices or business premises are established by square meters built with common elements, that is, the area that we privately rent plus the proportional part of the common elements of the property (entrance hall, evacuation stairs, hallway, etc). Sometimes, for the same needs, a good configuration of the property can allow the same number of people and furniture to fit together with 25% less surface area compared to others that are less well defined at the origin.
The same goes for shared spaces or coworking where we pay per job per person per month. As the use of common spaces (kitchen, hall, ping pong room, etc.) is integrated into the price, it should be analyzed whether its provision of services and leisure areas is well-dimensioned with respect to the total number of people who work there and they coexist and if they are, therefore, optimal and sufficient for our needs.
2.- The energy efficiency of the property is another of the most sensitive points. The prices of raw materials (electricity, water, gas, etc.) have undergone exponential increases in recent years, directly affecting the costs of using these supplies. Good management in its control, and appropriate technologies that facilitate this work, can minimize the impact of these items on the monthly invoice.
In the case of the offices, in addition to the uses that occur in the private spaces of the leased premises, there is also a proportional part that corresponds to the common elements of the property (light bulbs on the stairs, electricity consumption due to the use of elevators, etc. ).
In collaborative or coworking spaces, although the rates include these costs, it will be impossible to prevent old air conditioning or incorrect maintenance from leading to a price update in the short term.
Contrary to what many people think, it is not necessary that the property be of a new plant since some buildings that have been in operation for some time, have carried out a correct reinvestment policy, which has led them on the path of energy-saving (led lighting, more efficient computer programs in maneuvering elevators, etc.) updating its facilities in a progressive way with the aim of reducing the amount of these supplies.
3.- The telecommunications network is another forgotten element but increasingly relevant . Today it is an essential variable for any company or professional to be able to access at an optimal speed, both for data entry and exit.
An optimal telecommunications network saves time and significant costs in the implementation of the property has good access connections, allowing you to choose between different market operators and different technologies, whether it is an office for rent or a coworking space or business center, Well there are so many companies who provide co-working space, Finding the right office space is never easy.
There are so many factors you need to consider like location, budgets, amenities and this can be time-consuming and frustrating. We want to simplify finding office spaces and we help you move into the right space as fast as possible.
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All these variables are not analyzed in many of the decision-making because they require a detailed study, but they have a significant impact on each user's bill.
Sometimes, some properties that a priori have higher prices per square meter or per person position per month, may actually be cheaper if these parameters of efficiency or intelligence are taken into account. The directors of the companies or the consultants must exercise the responsibility of delving into these territories
when they choose or advise on the choice of the best property for each project