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Function keys in Microsoft Office Excel

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Function keys in Microsoft Office Excel




Displays the Microsoft Office Excel Help task pane.

CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.

ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 insert a new worksheet.


Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.

SHIFT+F2 add or edit a cell comment.

CTRL+F2 display the Print Preview window.


Displays the Paste Name dialog box.

SHIFT+F3 display the Insert Function dialog box.


Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references.

CTRL+F4 close the selected workbook window.


Displays the Go To dialog box.

CTRL+F5 restore the window size of the selected workbook window.


Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.

SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon.

CTRL+F6 switches to the next workbook window when more than one workbook window is open.


Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

CTRL+F7 perform the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished presses ENTER, or ESC to cancel.


Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

SHIFT+F8 enable you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.


Calculates all worksheets in all open workbooks.

SHIFT+F9 calculate the active worksheet.

CTRL+ALT+F9 calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimize a workbook window to an icon.


Turns key tips on or off.

SHIFT+F10 display the shortcut menu for a selected item.

ALT+SHIFT+F10 display the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10 maximize or restore the selected workbook window.


Creates a chart of the data in the current range.

SHIFT+F11 insert a new worksheet.

ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).


Displays the Save As dialog box.



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