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6 Ways to Manage your Business Data more Effectively

Dennis McKonkie 1729 23-Apr-2019


Today, data is synonymous with progress. The company that can gather the most information on their customers and properly analyze it gets the upper hand in the market. Unfortunately, most companies don’t know how to properly manage their data. These companies have inefficient data management systems either because they don’t have the right personnel to help them interpret that information or they lack the right tools. Below are some of the ways that businesses can use to manage their data more efficiently. 

1. Know your Business Goals

The first step to properly managing your organization’s data is knowing the type of information that you want to collect. Your organization’s goals should go hand in hand with your data needs. If your main objective is to increase sales, you need to collect data that will help you understand your customers’ spending behaviors. That way, you will avoid gathering plenty of useless data. 

2. Have the Right Tools 

There is a tendency by some firms to focus more on the devices that they use to store data and forget about the data infrastructure. The only way that you are going to make sense of that stored information is if you have the right metadata management tools. You need these tools to organize and analyze the data for easy interpretation. Other key technologies and strategies that you can use include cloud computing and data virtualization. 

3. Keep the Data Secured

After you’ve known which data you want to collect, you have to make sure that you protect it. There are hackers out there that are ready to make a quick buck from stealing your customers’ credit card details. Therefore, you have limit data accessibility. Your employees should have different levels of authorizations. The top management should be the only ones allowed to access top secret company information. This is helpful because it allows you to easily find the culprit in case confidential data leaks out. In addition, make sure that you have the proper firewall protection and antivirus to safeguard your systems. 

4. Protect your Data from Natural Elements

You might have all the right firewalls and proper security measures installed, but what happens if a fire breaks out in the office or floods damage your on site servers? If you didn’t have that information backed up somewhere else, you’ll automatically lose it. Therefore, make sure that you protect your data from natural disasters. You can take up an insurance cover to pay for the installation of new servers in case the old ones get damaged. On top of that, make sure that you backup all your data in a hard disk or remote servers. 

5. Interlink the Data 

There is a high likelihood that both your employees and customers will access the company’s information from different platforms. Some may use tablets, others may resort to smart phones, and the rest may utilize any other internet-enabled electronic device. Therefore, you want your data to be interlinked so that anyone from anywhere can access the same kind of information. This technique makes data more accessible to people that need to access the company’s database. 

6. Be Agile and Flexible

Technology keeps changing and what works today may become obsolete tomorrow if a better way to do things is discovered. This is why you should have a flexible information system that will allow you to keep up with the changes. Always be on the lookout for new data management tools. However, before you adopt them, make sure that they are in line with your firm’s objectives. 


The above six ways will help you manage your firm’s data more effectively. Furthermore, you’ll be able to achieve your firm’s goals since you will only analyze the data that you need. 

Updated 23-Apr-2019

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