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5 Inbound Project Management Insights Every Client Needs to Know

Tiffany Harper1195 31-Jul-2019

But most teams have a staggering 70% project failure rate, while only 58% of organizations fully understand the value of project management. In such circumstances, it is essential to go back to the very beginning, estimate the whole process once again, and find a way to get the job done successfully.

You need to make sure that your business partners know what you are doing, so keep reading to learn five inbound project management insights every client needs to know.

Educate Your Client
By definition, project management is the application of processes, methods, skills, knowledge, and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters.

If this sounds complicated, that’s because it is. This is exactly the reason why you have to educate clients and keep them informed about forthcoming steps. You should present them a project timeline along with smaller stages. You need to explain two things – how you plan each stage to be executed and when you expect to end it.

Besides that, it is important to mention possible shortcomings and bottlenecks in a timely manner. If you expect certain issues to occur, you better discuss it with the client straight away and try to find the most appropriate solution.

It will help you to eliminate at least some pain points and stick to the project deadlines as planned. Of course, things may change in the meantime, but it won’t be a big issue if you enter the project well-prepared.

Deliver as Promised
Another important rule of project management is to ensure flawless delivery. A lot of project leaders fall into the trap of overpromising and under-delivering, which is the fastest way to lose a good client. You must avoid this by taking a completely different approach. How come?

First of all, you should forget about the opposite concept of under-promising and over-delivering. Your clients expect the job to be done as agreed, so you don’t have to show off and take the extra mile if it’s really not necessary.

Secondly, you need to make sure to deliver exactly as planned. Projects usually consist of many smaller phases and you must get the job done properly on all levels. Always double-check the client’s requirements and take some time to reconsider the deliverables. Doing so, you will prevent possible errors and misunderstandings between you and your client.

Be Careful with Deadlines
This advice goes hand in hand with the previous one. We still haven’t met a client who is okay with project delays, so you better be careful with due dates and deadlines.

A lot of project managers believe that there is only one deadline to meet, but bigger plans are almost always divided into several tasks that are being realized simultaneously. Each task is equally important and you need to coordinate between different groups to maintain the same pace all the way through project implementation.

Even the smallest delay can cause a chain reaction and slow down every aspect of the project. If something like this does occur, your duty is to talk to the client and explain the situation. A general rule of thumb is to act as independently as possible, but you must also give relevant information to your partners. Some clients demand new information on a daily basis, but it would probably be best to have a partner briefing once a week.

Use Project Management Software
The year is 2019 and you are free to use all sorts of tools to make the job simpler and more efficient. Project management software is one of the most precious assistant services that you can find online because it gives you a number of practical benefits such as:

1. Task management
2. Unified dashboard
3. Time tracking
4. Milestone visualization
5. Analytics and reporting


Almost every project management tool comes with these and many other features, but it is necessary to find the right kind of software for your team specifically. There are dozens of tools to choose from online, but some of the best options include:

Jira: It is one of the most popular project management tools that allow you to plan, prioritize, and track project with full visibility.
ProWorkflow: Due to its simplicity, ProWorkflow works just as well for both small and large-sized teams.
Asana: Millions of organizations worldwide use Asana because it’s comprehensive and extremely goal-oriented.  
Zoho Projects: This online project management tool also serves millions of businesses and teams who love to prepare everything on time and track progress transparently.
Boom essays review, essaymama reviews, do my math homework, ninjaessays, paper writing service: Tools and services to help with content creation and proofreading.
Velvet jobs, topresume reviews: Services to find the urgent replacement employees when the project manager has a lack of time, as it usually is.

Back-Up Results with Data
Project management is a serious thing that demands concrete deliverables. You can’t just end the process without explaining to your client what it is that you really achieved here. In other words, you have to support the story using examples and statistical findings.

You have to show the client how the end product actually works and present data-driven conclusions. Transparency is crucial if you want to nurture long-term relationships with clients, so you have to stay up to the point. And here’s the end not for you - don’t ever hide problems or avoid mentioning possible issues that might occur in the future.

Conclusion
Every project requires the full cooperation of all stakeholders, but the role of the project leader is to ensure smooth and effortless execution. Sometimes the most difficult thing is to keep your client involved all the way through project realization, so you need to know how to handle this issue.

We showed you here five inbound project management insights every client should know. Remember our suggestions and don’t forget to keep the clients updated about the latest project advancements – it will make your team better and more efficient in the long run.


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