Organising a conference might not seem so much challenging if you have all the subsequent amenities to support it. You might be over with the tedious task of corporate event planning and venue selection, but the planning process does not end here. There are lots of aspects that are to be taken care of. But, the requirements of a conference room are a bit different from other parties. A good conference hall is an interpretation of many provisions that customers look for. To make sure that you have chosen the perfect hall, go through the list of requirements given below. 

Smart Board/ Projection Screen:

While choosing the g a venue for the conference, make sure that the room is installed with a whiteboard and projection screen that has a multi-touch feature, mouse-hover functionality can be used by multiple users at a time.

This would bring out more interaction between the meeting and the members could work out flexibly. What more? It could also be connected with a printer to print a hand-out of the session to the participants in real time.


This is a necessary requirement for conferences of this age. The high-speed connection and bandwidth will allow multiple users to work alongside during the meeting.

Good quality Audio Equipment 

A surround sound speaker system, microphone etc. are among the list of fundamentals while you are organizing a conference. For a smooth conduct of your meeting, you need to be able to communicate precisely with your attendees.

And if yours is a conference of 100 people, then the good audio system is required to reach each and every member. Just have a thorough checking of the equipment before initiating your session.

A Proper Seating Arrangement 

There are several types of seating arrangement that can be set up as per the members of your meeting. Whether you want a U-shape setup, Boardroom style seating, Hollow Square or a classroom-style arrangement, it all depends on the type of conference it is. But a table is a must.

Thus, as one of the unique ideas of corporate event choose a chair-table seating plan according to the nature of the meeting. Hotel near MG road Ernakulam Like a simple meet and greet can happen within a U-shaped arrangement but a classroom style would be better when organizing a workshop. Decide on the type and plan your seating layout with the venue manager.

Video Conferencing System 

It might be possible that you are compelled to make some international calls. Thus, a video conference is definitely due to such situations wherein you have to converse with the person online. Hotels in Kaloor Kadavanthra Road This is mostly a preferred mode of communication for most of the companies who want to cut down the travel cost.

Make a connection where you could have full access to the internet while your conference is going in full flow. This will give you immense flexibility during the meeting session. Make sure that such arrangement is available within the venue.

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