Approvals take time, especially in the corporate sector where agreements and contracts have a large scope. Furthermore, these organizations have segregated departments that means the approval phase may have hierarchies. After signed by a specific manager, the next stakeholder will come in to sign, and the process continues. Till the end of the last signature, the sequential approval can be completed.
Therefore, in critical processes such as accounts, finance, human resource, sales, and marketing, this hierarchical sequence has great value. Moreover, the authentication chain cannot be ignored in any case. The situation becomes more complicated when there is no involvement of related technology, which is the best E-signature app and
contract management system.
Why E-signature becomes more relevant for the corporates?
Some people may claim that there were the same working procedures and processes before the introduction of the
best e-signature app, and corporations were managing it easily. Why should they prefer this technology now? Well, the reason is that the business scenarios have been changed. The customers expect an immediate response. Other stakeholders and concerned parties have the same mindset.
You can meet these challenges only by incorporating technology in your organization. And for approval from the authorities and hierarchical sequence to complete the documentation process for converting the documents in contracts and agreements, ignoring electronic signature can be daunting for the corporates.
Avoid delays and control overheads with E-Signature
While using a paper-based documentation system. The above-described processes can take the time that means the procedure of documentation will be delayed. And, if there is a delay, the overhead costs will also increase. The effect can be more severe if you are using paper-based documents for commercial purposes.
Therefore, the corporations prefer a paperless environment because, in this way, they can communicate better, documentation easier, and completion faster. Moreover, you can save money that continues, whether you have completed your documentation or not. So, if you will complete the processing in time, the overhead costs will be reduced as well.
Easier authentication of signers
More importantly, to maintain the hierarchy, the electronic signature app plays a wonderful role. However, for that, corporations should use advanced electronic signature apps. By using this app, you can use time stamping that will bind all the members of the hierarchy by setting date and time. It will intimate the subsequent member to sign the document when the previous hierarchy has been completed.
The system can generate the notifications for all members and they do not need to sit especially for signing the document, as the app will also be accessible through a smartphone. The concerned parties can read the document here and complete the signing process. With time stamping, the trial audit is also available that authenticates the signers.
For that, the system provides different parameters and the signer can sign it after completing these restrictions. In this way, the corporations can avail of both the targets. i.e., follow the hierarchy and authenticate the signers.
Every stakeholder is involved
Factually, every document moves on different tables, and every stakeholder is involved in the processing. The same is with an electronic signature. The only difference is that the document remains at the same place, and every individual accesses is, read the terms, conditions, duties, and processes, approves it, and submits it for completing the authentication by following the hierarchy. In this way, the process becomes faster, you can convert the document into a contract and make it binding for all, who have responsibilities and signed the document.
One thing that we cannot ignore in the corporate sector is the authentication of the signature. When you use an
electronic signature app with advanced features, every signer needs to get the authentication certificate for his signature. For that, he needs to incorporate a third-party that has the right to issue an authentication certificate.
This certificate allows the signer to sign the document accordingly. When someone violates the terms of the contract, the grieved party can go into the court. Here, all the signers need to provide an authentication certificate. It will prove that you are the right person, who signs.
Overall, corporations and large enterprises have difficult processes due to the large scope they have. To deal with this issue, they allow technology to jump in and improve the speed of the processing. The electronic signature app helps the enterprises complete the documentation process and allows the individuals to sign from anywhere and at any time.