Video Conferencing is now mostly used by different business in the whole part of the world. It is technical in high level, a vast complicated technology that has been built and designed from the previous years to cater service to the people who need this. It is a simple and user-friendly technology.
Your business is now using video conferencing and you have been chosen as the representative to stand in front of the camera and lead the event. You know very well that there are lots of people who will be watching you and listen to your every word and that makes you totally nervous.
Delivering a report or speech in video conferencing is almost the same with delivering or communicating to other people in the same room. But still, there are considerations that you need to know in order to have a successful video conferencing to other people in different location.
Though polycom video conferencing system Qatar has become a practicable mean and helpful way in business, it is also becoming an option for communication among friends, family, colleagues and other loved ones. Even though it is simple and user-friendly, there are still things you need to know and understand to ensure successful virtual communication.
Video Conferencing Tips:
1. Before the set conference, you must learn and know how to use the system.
Do not waste your time and you should start preparing for the set conference day. Two or three days away from the set conference meeting, you should know how to use the system. And it is also better to have someone who knows everything about the system if in case some problems may occur during the conference meeting. You should know how to use the system by yourself in order to have a better virtual communication and for the prevention of problem occurrences.
Give yourself a time which is that you are now comfortable using the video conferencing. This will give you more confidence during the video conferencing.
2. Question and Answer Portion
One of the challenging parts of video conferencing is making your participants or audience active during the meeting. Of course, you do not want them to just sit there and watch the big screen without moving their lips or communicating. You should not keep the meeting boring. You should get their full attention.
If you have already how to use the video conferencing system then you should also think of some ways that would keep your audience attentive. One idea is to create questions from your topic discussed or you can answer the questions they might be throwing.
In a video conference, you cannot see all the people in the big screen. If you start your question, make sure to say first their name or recognize him or her first before asking a question.
3. Try to use Digital Features to Ensure that Everybody is Paying Attention to You.
You may consider having digital polls which can be answered through their computers while you are discussing. It may distract the audience slightly but it does help you to know if they are actually listening or not. If they cannot see these features from their computers then they are probably out of nowhere.
4. Use PowerPoint Presentation
You can have yourself: your face and whole body exposed to the video conferencing during the meeting but it is better to add other images and other relevant icons to make it more fun and attractive to the audience. You can give PowerPoint presentation which contained different images and other relevant topics for your discussion.
5. All the Basic Standard Tips for Speech still are Useful.
This is an important thing to remember in video conferencing. You have to do your best to get their attention. You have to dress great, communicate well and plan ahead that is sure to be worth their precious time.
6. The use of Mute Buttons is Needed.
Mute buttons are used to keep the meeting quiet and well- organized. But if you are going to ask question from the audience, you should give him or her time to unmute. It is sometimes a bit odd to let them have the mute button because there are times when an audience asks an impromptu question. You should also consider this. You should at least give them instruction before the meeting starts.
7. Get a Consensus.
With a meeting that the one who leads and the audience is separated, it is difficult to ask a consensus. It is hard for you know whether all of your participants understand your topic or are they agreeable to some parts. It is better to ask who does not understand or who do not agree with what have been discussed since it is more likely that the numbers are fewer and you can concentrate on them.
8. Sound Check.
If you are not sure that your sound is good or does not have any malfunction, it is better for you to check first. You can let the participants introduce themselves first. It is also a kind of ice breaker. If still you are not sure, you can ask one participant if he can hear you well.
9. Eye Contact.
If you are discussing, it is not right to always look for the computer screen. The best thing to do is to have a contact with the lens. It makes the audience see that you are looking at them directly. It is also favorable to them because they will feel that you are confident and trustworthy.
Video conferencing is a great help especially if you have phobia of facing people face to face but you should always consider some factors that may affect you negatively or things that might help you to succeed in the meeting.