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Global Access shortcut keys in MS Access


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Global Access shortcut keys in MS Access

Opening databases

CTRL+N

To open a new database

CTRL+O

To open an existing database

ALT+F4

To quit Microsoft Access

Printing and saving

CTRL+P

To print the current or selected object

P or CTRL+P

To open the Print dialog box

S

To open the Page Setup dialog box

C or ESC

To cancel Print Preview or Layout Preview

CTRL+S or SHIFT+F12 or ALT+SHIFT+F2

To save a database object

F12 or ALT+F2

To open the Save As dialog box

 

Using a combo box or list box

F4 or ALT+DOWN ARROW

To open a combo box

F9

To refresh the contents of a Lookup field list box or combo box

DOWN ARROW

To move down one line

PAGE DOWN

To move down one page

UP ARROW

To move up one line

PAGE UP

To move up one page

TAB

To exit the combo box or list box

Finding and replacing text or data

CTRL+F

 

To open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)

CTRL+H

 

To open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)

SHIFT+F4

 

To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)

Working in Design view

F2

To switch between Edit mode (with insertion point displayed) and Navigation mode

F4

 

 

To switch to the property sheet (Design view in forms and reports in databases and Access projects)

F5

To switch to Form view from form Design view

F7

 

 

To switch to the Code Builder from form or report Design view (Design view window or property sheet)

SHIFT+F7            

To switch from the Visual Basic Editor to form or report Design view

ALT+V+P

To open property sheet for a selected object

Editing controls in form and report Design view

SHIFT+ENTER

To add a control to a section

CTRL+C

To copy the selected control to the Clipboard

CTRL+X

To cut the selected control and copy it to the Clipboard

CTRL+V

To paste the contents of the Clipboard in the upper-left corner of the selected section

CTRL+RIGHT ARROW

To move the selected control to the right

CTRL+LEFT ARROW

To move the selected control to the left

CTRL+UP ARROW

To move the selected control up

CTRL+DOWN ARROW

To move the selected control down

SHIFT+DOWN ARROW

To increase the height of the selected control

SHIFT+RIGHT ARROW

To increase the width of the selected control

SHIFT+UP ARROW

To reduce the height of the selected control

SHIFT+LEFT ARROW

To reduce the width of the selected control

Window operations

F11

To bring the Database window to the front

CTRL+F6

To cycle between open windows

ENTER

To restore the selected minimized window when all windows are minimized

ALT+SPACEBAR

To display the Control menu

SHIFT+F10

To display the shortcut menu

CTRL+W or CTRL+F4

To close the active window

ALT+F11

To switch between the Visual Basic Editor and the previous active window

ALT+SHIFT+F11

To switch to the Microsoft Script Editor from the previous active window

CTRL+F8              

To turn on Resize mode for the active window when it’s not maximized; press the arrow keys to resize the window

Working with Wizards

TAB

Move to the Help Button image button in the wizard

ALT+N

To move to the next window in the wizard

ALT+B

To move to the previous window in the wizard

ALT+F

To close the wizard window

 

 Note: You cannot use CTRL+TAB to navigate from one wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window.

Miscellaneous

F2

To display the complete hyperlink address for a selected hyperlink

F7

To check spelling

ALT+ENTER

To display a property sheet in Design view

ALT+F4

To quit Microsoft Access, close a dialog box, or close a property sheet

CTRL+F2

To invoke a Builder

CTRL+F11

To toggle between a custom menu bar and a built-in menu bar

CTRL+RIGHT ARROW or CRTL+COMMA (,)

 

To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.

CTRL+LEFT ARROW or CRTL+PERIOD (.)

 

To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view

SHIFT+F2

To open the Zoom box to conveniently enter expressions and other text in small input areas

 


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