In this article I am trying to explain Shortcut keys for MS office.
Display and use windows
Action | Shortcut Key |
Switch to the next window. | ALT+TAB |
Switch to the previous window. | ALT+SHIFT+TAB |
Close the active window. | CTRL+W or CTRL+F4 |
Restore the size of the active window after you maximize it. | ALT+F5 |
Move to a task pane from another pane in the program window (counterclockwise direction). | SHIFT+F6 |
When more than one window is open, switch to the next window. | CTRL+F6 |
Switch to the previous window. | CTRL+SHIFT+F6 |
Maximize or restore a selected window. | CTRL+F10 |
Copy a picture of the screen to the Clipboard. | PRINT SCREEN |
Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
Use dialog boxes
Action | Shortcut Key |
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. | ALT+F6 |
Move to the next option or option group. | TAB |
Move to the previous option or option group. | SHIFT+TAB |
Switch to the next tab in a dialog box. | CTRL+TAB |
Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB |
Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
Perform the action assigned to the selected button; select or clear the selected check box. | SPACEBAR |
Select an option; select or clear a check box. | ALT+ the letter |
underlined in an option |
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Open a selected drop-down list. | ALT+DOWN ARROW |
Select an option from a drop-down list. | First letter of an option |
in a drop-down list Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
Run the selected command. | ENTER |
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
Action | Shortcut Key |
Move to the beginning of the entry. | HOME |
Move to the end of the entry. | END |
Move one character to the left or right. | LEFT ARROW Or RIGHT ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Select or unselect one character to the left. | SHIFT+LEFT ARROW |
Select or unselect one character to the right. | SHIFT+RIGHT ARROW |
Select or unselect one word to the left. | CTRL+SHIFT+LEFT ARROW |
Select or unselect one word to the right. | CTRL+SHIFT+RIGHT ARROW |
Select from the insertion point to the beginning of the entry. | SHIFT+HOME |
Select from the insertion point to the end of the entry. | SHIFT+END |
Use the Open and Save As dialog boxes
Action | Shortcut Key |
Display the Open dialog box. | CTRL+F12 or CTRL+O |
Display the Save As dialog box. | F12 |
Go to the previous folder. | ALT+1 |
Up One Level button: Open the folder one level above the open folder. | ALT+2 |
Delete button: Delete the selected folder or file. | DELETE |
Create New Folder button: Create a new folder. | ALT+4 |
Views button: Switch among available folder views. | ALT+5 |
Display a shortcut menu for a selected item such as a folder or file. | SHIFT+F10 |
Move between options or areas in the dialog box. | TAB |
Open the Look in list. | F4 or ALT+I |
Update the file list. | F5 |
Undo and redo actions
Action | Shortcut Key |
Cancel an action. | ESC |
Undo an action. | CTRL+Z |
Redo or repeat an action. | CTRL+Y |
Access and use task panes and galleries
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Action | Shortcut Key | |
Move to a task pane from another pane in the program window. (You may need to Shortcut Key F6 more than once.) | F6 | |
When a menu is active, move to a task pane. (You may need to Shortcut Key CTRL+TAB more than once.) | CTRL+TAB | |
When a task pane is active, select the next or previous option in the task pane. | TAB or SHIFT+TAB | |
Display the full set of commands on the task pane menu. | CTRL+SPACEBAR | |
Perform the action assigned to the selected button. | SPACEBAR or ENTER | |
Open a drop-down menu for the selected gallery item. | SHIFT+F10 | |
Select the first or last item in a gallery. | HOME or END | |
Scroll up or down in the selected gallery list.
| PAGE UP or PAGE DOWN
| |
Access and use smart tags
Action | Shortcut Key |
Display the shortcut menu for the selected item. | SHIFT+F10 |
Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
Select the next item on a smart tag menu. | DOWN ARROW |
Select the previous item on a smart tag menu. | UP ARROW |
Perform the action for the selected item on a smart tag menu. | ENTER |
Close the smart tag menu or message. | ESC |
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