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Microsoft Office basics


Shortcut Keys Shortcut Keys 
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Microsoft Office basics

 In this article I am trying to explain Shortcut keys for MS office.

Display and use windows

                                                                                                                                              

Action

Shortcut Key

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it.

ALT+F5

Move to a task pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Use dialog boxes

Action

Shortcut Key

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

ALT+F6

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Select an option; select or clear a check box.

ALT+ the letter

underlined in an option

 

Open a selected drop-down list.

ALT+DOWN ARROW

Select an option from a drop-down list.

First letter of an option

in a drop-down list Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Run the selected command.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

Action

Shortcut Key

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW Or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or unselect one character to the left.

SHIFT+LEFT ARROW

Select or unselect one character to the right.

SHIFT+RIGHT ARROW

Select or unselect one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

 

Action

Shortcut Key

Display the Open dialog box.

CTRL+F12 or CTRL+O

Display the Save As dialog box.

F12

Go to the previous folder.

ALT+1

Up One Level button: Open the folder one level above the open folder.

ALT+2

Delete button: Delete the selected folder or file.

DELETE

Create New Folder button: Create a new folder.

ALT+4

Views button: Switch among available folder views.

ALT+5

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Update the file list.

F5

Undo and redo actions

 Action

Shortcut Key

Cancel an action.

ESC

Undo an action.

CTRL+Z

Redo or repeat an action.

CTRL+Y

Access and use task panes and galleries

 

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Action

Shortcut Key

Move to a task pane from another pane in the program window.  (You may need to Shortcut Key F6 more than once.)

F6

When a menu is active, move to a task pane.

 (You may need to Shortcut Key CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+SPACEBAR

Perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a drop-down menu for the selected gallery item.

SHIFT+F10

Select the first or last item in a gallery.

HOME or END

Scroll up or down in the selected gallery list.

 

PAGE UP or PAGE DOWN

 

     

Access and use smart tags

 Action

Shortcut Key

Display the shortcut menu for the selected item.

SHIFT+F10

Display the menu or message for a smart tag or for

the AutoCorrect Options button or the Paste options

button. If more than one smart tag is present,

 switch to the next smart tag and display

 its menu or message.

ALT+SHIFT+F10

Select the next item on a smart tag menu.

DOWN ARROW

Select the previous item on a smart tag menu.

UP ARROW

Perform the action for the selected item on a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

 


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